Lower, predictable cost
A fixed monthly fee replaces salary, benefits, software and overhead.
Outsourced Bookkeeping
Outsourced Bookkeeping Services for Canadian Businesses
Hiring a full-time bookkeeper costs most Canadian businesses well over $55,000 a year once you add benefits, software and the time spent managing them. Outsourcing the same work to Invisor costs a predictable monthly fee, and you get a whole CPA team instead of a single hire who might quit.
We become your bookkeeping department: your books stay accurate, CRA-compliant and current, without the payroll, the recruiting, or the worry about who covers the work when someone is away.
$55k+
Typical annual in-house cost before management time.
Fixed fee
Predictable monthly bookkeeping cost.
CPA-led
Canadian team with professional oversight.
In-House vs. Outsourced Bookkeeping: The Real Cost
Most owners assume hiring someone in-house gives them more control for less money. Once you add up the true cost, the math usually says otherwise. Here is an honest side-by-side for a typical Canadian small business.
| Comparison point | In-house bookkeeper | Outsourced to Invisor |
|---|---|---|
| Annual cost | $55,000 - $85,000+ in salary, benefits and taxes | A predictable monthly fee - usually far less |
| Software & training | You pay for it | Included in the workflow |
| Coverage if they leave | Work stops until you re-hire | A team covers you with no gap |
| Expertise | One person's knowledge | CPA-level oversight plus multiple specialists |
| Management time | You supervise the work | We manage the bookkeeping cycle |
For most small and growing businesses, outsourcing delivers the same work - often better - for a fraction of the all-in cost of an employee.
Why Canadian Businesses Outsource Their Bookkeeping?
Each benefit maps to a real pressure point in the in-house-versus-outsource decision: cost, continuity, expertise, scalability, time and compliance.
No single point of failure
A team keeps your books running even when one person is away.
CPA-level expertise
You get accountants' judgment, not just data entry, so issues get caught early.
Scales with you
Ramp services up or down as volume changes, with no hiring or layoffs.
Your time back
Stop supervising books and spend the hours running and growing the business.
Always compliant
GST/HST, payroll and CRA deadlines are handled correctly and on time.
A full bookkeeping department, without the hire
We handle the same duties an in-house bookkeeper would, backed by a Canadian CPA team and a dedicated point of contact.
What Is Included When You Outsource to Invisor?
We act as your full bookkeeping department - everything an in-house hire would do, handled by our team.
Transaction recording, categorization and coding
Bank and credit-card reconciliations
Accounts payable and receivable management
GST/HST tracking and filing
Payroll processing, source deductions, T4s and ROEs
Monthly financial statements and reporting
Year-end package prepared for your accountant - or handled by our in-house CPAs
A dedicated point of contact who learns your business
Is Outsourced Bookkeeping Right for Your Business?
Outsourcing is not for everyone, and we would rather be honest about that. If your business is large enough to keep a finance team fully busy and you value having someone physically in-house, an internal hire can make sense.
For most small and mid-sized Canadian businesses, outsourcing wins on cost and reliability.
It is usually the right call if you:
- Spend hours each month on books instead of running the business
- Can't justify a full-time salary but have outgrown doing it yourself
- Want CPA oversight without paying for a CPA-level employee
- Need reliable, on-time reporting for lenders, investors or tax season
- Are tired of being the only person who knows where the numbers are
How Outsourcing Your Books Works?
Getting started is structured, practical and built around keeping your books moving without disrupting your business.
01
Free consultation
We learn your business, current setup and what needs to improve.
02
Onboarding & cleanup
We connect your accounts, tidy any backlog and set a clean baseline.
03
Ongoing bookkeeping
We run your books on a predictable monthly cycle with clear ownership.
04
Regular check-ins
You get clear reports and we flag issues before they cost you.
How Much Does Outsourced Bookkeeping Cost?
Outsourced bookkeeping is priced as a monthly fee based on your transaction volume and the services you need - not an hourly rate that balloons. For most Canadian small businesses, it lands far below the all-in cost of an in-house hire.
Compare that to $55,000+ a year for an employee. Tell us about your business and we will send a flat monthly quote.
| Plan | Typical monthly cost | Best for |
|---|---|---|
| Starter | $300 - $600/month | Lower volume, simple needs |
| Growth | $600 - $1,200/month | Steady volume, payroll |
| Scale | $1,200 - $2,500+/month | Higher volume, multiple accounts |
FAQs
Frequently Asked Questions
Answers to the questions Canadian business owners usually ask before deciding whether to outsource their bookkeeping or hire in-house.
Need an answer specific to your business? Schedule a consultation and we will review your bookkeeping volume, software and reporting needs.
01Is outsourced bookkeeping cheaper than hiring in-house?
For most small and mid-sized businesses, yes. A full-time in-house bookkeeper in Canada typically costs $55,000-$85,000 a year once you include salary, benefits, payroll taxes, software and training. Outsourcing is a predictable monthly fee with all of that included, and you get a full team rather than a single employee - usually for a fraction of the total cost.
02Will I lose control of my finances if I outsource?
No. You keep full ownership of your accounts and data, and you see the same live numbers we do through your cloud accounting software. You actually gain visibility because your books stay current and you get clear monthly reports instead of waiting until year-end.
03Is it safe to outsource my bookkeeping?
Yes. Your data stays in secure, encrypted cloud platforms that you own, and access is controlled. With a Canadian CPA firm like Invisor, your information stays onshore and is handled under Canadian privacy and professional standards - not sent offshore.
04Can you take over bookkeeping that's behind or messy?
Yes. We regularly take on businesses with months or years of backlog, clean up the records, reconcile everything and set a reliable baseline before moving to ongoing monthly bookkeeping.
05Do you outsource the work overseas?
No. Your books are handled by our Canadian team, with CPA oversight. You get a dedicated point of contact you can call or email - not an anonymous offshore queue.
Get a Whole Bookkeeping Team for Less Than the Cost of One Hire.
Request a free, no-pressure quote and we will show you exactly what outsourcing would look like for your business.